What compliance points should be noted when filling out a commercial invoice for international express customs clearance?
In this article, Weefreight will provide detailed explanations and hope it will be helpful.
Complete and Accurate Ship and Consignee Information: The full name and address of the shipper and consignee must be provided. The address must include street number, city, country, and postal code. Contact information such as a phone number and email address must also be provided. If the consignee and importer are not the same entity, the importer’s information must also be fully filled out.
Clear Tax Identification Information: According to relevant import and export regulations, the shipper and consignee’s tax identification information, such as the Value Added Tax (VAT) number and the Goods and Services Tax (GST) number, must be indicated on the invoice. For shipments to the EU, a valid Economic Operators Registration and Identification Number (EORI) is also required. For shipments to Africa, a Taxpayer Identification Number (TIN) may be required.
Detailed Goods Description: Use clear, understandable language to describe the goods in detail, including the specific name, material, and intended use. Avoid vague terms such as “clothing” or “electronic products.” Ensure that the goods description on the waybill is consistent with the invoice.
Accurate HS Code and Country of Origin: A detailed and accurate customs code (HS code) must be entered, generally using the version specified by the World Customs Organization (WCO). This helps customs accurately determine applicable duties and taxes. The country of origin should also be accurately stated based on the country of production, manufacturing, or processing.
True Value Declaration: The unit price, total price, and currency of the goods must be clearly stated. The invoice value must comply with World Trade Organization customs valuation rules; zero value declarations are not permitted. It is also recommended that value components such as insurance and freight be fully disclosed. The value of the goods on the invoice must also be consistent with the waybill and proof of payment.
Indicate trade terms: Trade terms, such as FOB (free on board), CIF (cost, insurance, and freight), and EXW (ex-works), should be included on commercial invoices. These terms clearly define the division of responsibilities between buyer and seller regarding transportation, insurance, and other aspects. Customs also use these terms to determine the value of goods and the scope of taxation.
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