Key Changes in the New Regulations
The EU’s second-generation import control system (ICS2) will be fully implemented starting in 2024. This means that all goods shipped by sea, inland waterways, road, and rail to the EU, Norway, Switzerland, and Northern Ireland must submit detailed security declaration data before arrival. This change significantly increases the requirements and timeliness of document preparation.
Detailed Explanation of Required Documents
Commercial invoices must be provided in both Chinese and English, detailing key information such as the description, quantity, and value of the goods. Avoid overly general terms such as “gift” or “sample” and instead provide specific information such as “100% cotton women’s T-shirt.”
Packing lists must clearly indicate the number of packages, gross weight, net weight, and volume, and ensure that all data accurately matches the actual goods. Any inconsistencies may result in customs inspections and delays.
Ocean bills of lading require complete information for both the shipper and consignee, including accurate names, addresses, and contact information. Special attention should be paid to confirming whether the bill of lading is a shipowner’s bill of lading or a freight forwarder’s bill of lading, as well as the accuracy of the consignee information.
ENS manifest declarations are a core requirement of the ICS2 system and must be submitted to EU customs by the carrier or freight forwarder 24 hours before shipment. The timeliness and accuracy of this declaration are directly related to the smooth loading of goods.
Certificates of origin may be required under commodity and trade agreements, especially if tariff preferences are sought. It is recommended to confirm in advance whether the product meets specific origin criteria.
Special commodity certification documents include CE certification (for electronic and electrical products), health certificates (for food and pharmaceuticals), and chemical safety reports. These documents certify that the product complies with EU safety, health, and environmental standards. Different products have different certification requirements, so it is important to check and apply for them in advance.
Special Considerations
The ICS2 system imposes higher requirements on cargo descriptions and HS codes. Goods descriptions must be detailed and precise, clearly stating the product’s purpose, and the materials it is made of. Prohibited terms published by the EU should also be avoided. Each item of goods must provide a HS code of at least six digits. Accurate codes assist customs in risk assessment and tariff determination.
Consequences and Risks of Non-Compliance
Failure to declare goods in compliance can lead to multiple risks. Goods may be detained for inspection at the port, resulting in high demurrage, port detention, and storage fees. Carriers or freight forwarders may be fined for incorrect declarations, costs that may ultimately be passed on to the shipper. Goods that seriously violate regulations may be refused entry and even face the risk of return or destruction.
Practical Advice
It is recommended to confirm all document requirements and submission deadlines with the freight forwarder or shipping company as soon as possible. In particular, ENS declarations must be completed 24 hours before shipment. Ensure that the information on all documents is strictly consistent to avoid any discrepancies. For special goods requiring certifications and licenses, it is crucial to understand and prepare all compliance documents in advance. If your business is frequent or the product categories are complex, consider enlisting the experience of a professional customs consulting firm or logistics service provider to ensure compliance.
Advance preparation and accuracy are key to navigating the new regulations. While the new regulations will initially require additional formalities, thorough preparation and careful attention to detail will ensure smooth shipping. The new EU customs regulations are essentially aimed at improving supply chain security. Understanding and adapting to these changes will help maintain smooth trade flows.
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