Customs clearance of air freight export goods typically requires basic documents such as a commercial invoice, packing list, and air waybill. If the goods involve special categories or regulatory requirements, special documents such as certificates of origin and licenses are also required.
Below, Weefreight will provide detailed instructions, which we hope will be helpful.
Basic Documents:
Commercial invoice: This document details the name, quantity, unit price, total price, and country of origin of the goods. The declared amount must be accurate and truthful. It serves as an important basis for customs valuation and taxation. If there are multiple items, the invoice must include the item name, number of pieces, and weight separately.
Packing list: This document details the packaging of the goods, including the name, specifications, quantity, weight, and volume of each package, so that customs can verify that the actual contents of the goods match the packaging.
Airway Bill: This is a shipping document issued by an airline to the shipper. It contains information about the shipper, consignee, flight number, number of pieces, weight, and volume of the cargo, and serves as a crucial basis for customs inspection of cargo transportation information.
Customs Declaration Letter: If the shipper does not have import and export declaration rights, they must provide an agency agreement and a customs declaration letter from an entity with import and export rights. These documents must be filled out according to the template required by the local customs.
Customs Declaration Form/Confirmation of Declaration Elements: The customs declaration form is the core document for customs clearance, detailing the cargo information, consignee and consignee information, and transportation information. The Confirmation of Declaration Elements clarifies the various declaration elements for the cargo, ensuring accuracy.
Contract or Purchase Order: This document certifies the trade background of the goods and the rights and obligations of both parties to the transaction. The contract should clearly specify the name, quantity, value, and delivery time of the goods.
Special Documents:
Certificate of Origin: Certain goods require a certificate of origin to prove their origin in a specific country or region in order to qualify for tariff preferences or meet the relevant regulations of the importing country.
Permits: For certain special commodities, such as dangerous goods, food, medical devices, and animal and plant products, you may need to provide import permits, health and quarantine certificates, quality inspection certificates, and other relevant permits to prove that the goods meet the specific standards and requirements of the importing country.
Transport Conditions Appraisal: For special commodities such as chemicals or those requiring magnetic inspection, an officially recognized transport conditions appraisal is required to confirm the safety and transportation conditions of the goods during transportation.
Other Documents:
Personal Belongings Confirmation Letter/Personal Belongings Export Declaration Authorization: If you are exporting personal belongings, you must complete a Personal Belongings Confirmation Letter or Personal Belongings Export Declaration Authorization according to the template required by the local customs, describing the items.
ID Card or Passport: Chinese citizens must provide the original ID card and a copy of both sides. Foreign nationals must provide the original passport and a copy (including the photo page, ID number page, most recent entry stamp page, and visa page). The sender must be the same as the one listed on the waybill and commercial invoice.
The above documents are generally required for customs clearance of air freight export cargo. Actual customs clearance requirements may vary depending on the specific circumstances of the cargo, the regulations of the destination country, and customs requirements. We recommend carefully reviewing the requirements before shipping to ensure that all documents are complete and accurate.
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